18 January 2012   Senior Procurement Officer / Team Leader

World Vision is a Christian humanitarian and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender.

World Vision first came to Armenia for providing emergency aid to the victims of December 1988 devastating earthquake. During the next years WV’s projects have gone beyond meeting the demands of crisis situations to changing the quality of life in entire communities and helping Armenians to restore their country.

World Vision Armenia works in 150 communities in six marzes of Armenia and in Yerevan supporting 23 000 children and their families. The Organization fulfills advocacy, health care, economic development, child protection and spiritual growth activities.

 

LOCATION

This position is to be located in Yerevan on a full-time basis.

DURATION

Long-term

 

PURPOSE OF THE POSITION

To provide a wide range of support services to World Vision Armenia (WVA) office and assist Organizational Support Manager in coordination and monitoring of procurement unit activities.

 

MAJOR RESPONSIBILITIES

1. Office Procurement Activities:

- Insure development, revision and update of procurement related policies, procedures, forms aligned with WV and RA Law regulations. 

- Display and nurture strong leadership skills within WVA Procurement Unit. Facilitate the development of yearly Procurement Plans in cooperation with Operations Team for further timely implementation of procurement activities.

- Insure implementation of the Procurement Plan through monthly monitoring.

- Insure implementation of Tender procedures in line with Internal Procedures Manual for Goods and Services Procurement.

- Conduct relevant tender activities for procurement of goods and services.

- Negotiate terms and conditions of goods and services procurement in line with the standards set by the donor and WV International.

- Conduct regular assessment of bidders to insure proper selection of suppliers. 

- Make visits to new potential vendors to insure proper selection of suppliers. Ensure proper filtering of affiliated Companies and exclude conflict of interest once similar goods/services are proposed.

- Active Team Player in pre-selection and updating of the list of vendor verification process.

- Make visits to vendors’ sites with Committee members/relevant expert during project implementation phase.

- Insure that all the required paperwork is maintained, filed and stored accordingly.

- Ensure development and maintenance of Procurement Vendor Database. Liaise with software developer Company to ensure Quality Assurance of Vendor database performance and on time bug fixing.

- Capacity Building in regions and dissemination of latest updates on WVA procurement policies.

- Facilitator of Coordination, correspondence flow and audit response in procurement related issues.

2. Supervision of Staff:

- Provide adequate coaching and support in the personal and professional development of direct reports.

- Encourage a positive and open style of leadership that enhances teamwork and job performance.

- Practice servant leadership and be a role model for the staff team and peers.

REQUIRED QUALIFICATIONS

The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training:

- Higher Education in Economics or related field / Experienced and Self grown professional;

- Excellent command of written and oral communication skills in Armenian and English;

- Ability to manage multiple tasks, visiting Yerevan based vendors up to 25% of time;

- A high sense of responsibility and recognition of subordination hierarchy;

- Ability to establish and maintain relationship with partners, strong communication and negotiation skills;

- Computer literacy: Word, Excel, PP;

- Driving experience (is a plus);

- Good knowledge and participation experience in procurement, tenders & bid selection process;

- Work experience and profound knowledge of USG and other International Donors Grants regulations (is a plus);

- Experience in developing regulations, guidance;

- Experience with national and international NGOs or similar organizations;

- Experience in staff supervision;

- Flexible with working at late hours when necessary and travel to regions up to 25% of time.

APPLICATION PROCEDURES

To apply for this position, please send a letter of intent with a CV addressing relevant qualifications and experience to e-mail: hr_wvarm@wvi.org  with cc to alexander_adamian@wvi.org.

In the subject line of your e-mail message, please, mention title of the position you are applying for.

No information inquiries will be handled over the phone. Only short listed candidates will be notified for the interview.

 

The deadline for submitting the applications is 01 February, 2011.

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